Office Manager / Team & Client Assistant

We are looking for a team-oriented, multidisciplinary and resilient personality to assist our team & clients.

About Wille Finance

Wille Finance AG is an international single-family office based in Switzerland with offices in Zurich, Madrid and Zug. Founded in 2007, Wille Finance currently counts with 22 dynamic team members with an investment focus in: Real Estate, Listed Assets and Private Equity. Are you interested in taking on an exciting and diverse role in a successful, internationally active company?


  • Property Management: liaise with staff, suppliers and third parties

  • Organize office operations and procedures, manage databases

  • Make travel arrangements, manage expenses and petty cash

  • Organize company events (e.g. Summer & Xmas Party)

  • First point of contact for phone calls, correspondence and queries in general in German and English

  • Schedule & attend meetings if needed and be responsible for the minutes

  • Order, negotiate and maintain office supplies, stationery and IT equipment as needed

  • Responsible for IT with support from our external IT partner

  • Support to Personal Assistant to key client (availability 24/7)

  • Participates in special projects to support the team, management and key client


  • Swiss/EU passport or valid Swiss work permit

  • Min 3 year’s proven experience as an assistant

  • High level of commitment, discretion and confidentiality

  • Add value to daily work and projects

  • Strong hands-on mentality and ability to set priorities

  • Initiative and anticipation of needs

  • Attention to detail and problem-solving skills

  • Team player and great interpersonal skills

  • Independent and structured way of working

  • Excellent communication skills in German and English, Spanish is a plus

  • Driver’s licence / own car

What We Offer

  • Be part of a dynamic team with flat hierarchy and entrepreneurial culture

  • Hands-on job with active participation

  • High degree of autonomy and opportunity to build up knowledge & experience

  • Supportive with individual development (further educations, languages, etc.)


Are you interested in taking on an exciting and diverse role in a successful, internationally active company and do you appreciate a modern and familiar working environment? Then we look forward to getting to know each other better.


Please send your application to

Scroll to Top